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PART - I
A. Preparation of Contract/Purchase Order (PO)/Job Order
1 Resolution for Award
2 Execution of Contract/PO/JO
3 Furnishing of copy of contract/PO/JO
PART - II
A. Legal and Auditorial Review of Contracts in General
B. Verification of compliance with laws, rules and regulations as to:
1 Completeness of supporting documents
2 Essential requisites of a contract
3 Availability, propriety and sufficiency of funds
4 Witnessing of the contract by the Chief Accountant
5 Authority, legal responsibility and qualification of parties to enter into the contract
6 Concurrence of other officials
7 Disqualification of parties
8 Prohibited Transactions
C. Conduct of Canvass/Referral to Proper Government Officials
D. Preparation of Notice of Defects/Deficiencies of Contracts
1 General Procedures on Contract Review
2 Documentary Requirements for Certain Types of Contracts
Garbage Collection and Disposal
Forwarding/Shipping/Hauling
PART - III
A Supply Contracts
B Repair Contracts
C Infrastructure Contracts - Original
D Infrastructure Contracts - Variation Order
E Consultancy Contracts
F Service Contracts (Janitorial, Security, Maintenance)
ANNEXES
Purchase Order
Job Order
Infrastructure Contract
Variation Order
Request for Change Order
Contract for Consulting Services
Document Comprising the Contract
Lease Agreement
DEFINITION OF TERMS
ABBREVIATIONS/ACRONYMS